💼 Job Portal

Centralized recruitment management system for streamlined hiring processes

The Job Portal module acts as a centralized hub for managing all job applications received through the organization’s website. It streamlines the complete recruitment lifecycle—from application review to final onboarding.

🔄 Recruitment Workflow

🎯 Key Features & Workflow

📋 1. Applicant Management

All applications submitted for open roles are listed here. Users with appropriate HR support access can:

📅 2. Interview Scheduling

Once an applicant is Shortlisted, the system enables comprehensive interview management:

• 👥 Multiple Interviewers - Select one or more interviewers
• 👥 Position - Select position of applicant like director, principal, HOD, Professor etc.
• ⏰ Flexible Date - Configure interview schedules and details
• 📧 Email Notifications - Email alerts to candidates and interviewers can be sent
• 📋 Interview Details - Add location, format, and special requirements

📝 3. Interview Feedback

After the interview is conducted:

• 👨‍💼 Individual Feedback - Each interviewer submits detailed remarks
• 💬 HR Comments - Additional notes and evaluation management
• 📊 Cumulative Assessment - Combined feedback for final decisions
• 🎯 Evaluation Summary - Comprehensive candidate assessment

💼 4. Offer Management

Upon successful completion of the interview process and selection:

👤 5. Recruitment and Onboarding

After the job offer is accepted:

🔄 Recruitment Process:

1. ➕ Initiate Recruitment - Click the ”+” icon in Recruitment section
2. 📋 Employee Form - Capture all necessary employee details:
   • 👤 Personal Information
   • 🏢 Department Assignment
   • 💼 Designation/Role
   • 📅 Employment Details
3. ✅ Completion - Upon submission, recruitment is marked complete
4. 🎉 Onboarding - Employee is officially onboarded into the organization

📢 More Information: Employee Approval & Login Post-Recruitment

Once the recruitment process is complete, the new employee will appear in the Employee Master section of HR Support, highlighted in red for easy identification.

📝 Steps for Employee Approval and Login Enablement:

1. 👥 User Creation:

   • An authorized user with access to Employee Master must initiate user creation for the new employee.
   • Select the appropriate role for the employee and confirm by clicking OK.

2. 🔑 Contract Code Assignment:

   • Click on Add Contract Code for the employee.
   • Enter the contract code and submit the form.

3. 🖥️ System Visibility:

   • Upon successful user creation, the employee will be listed in the User Creation section under the Root Master menu in the Institute module.
   • The employee can now log in to the system.

4. ✅ Final Approval:

   • Once the contract code is assigned, authorized personnel under the New Staff Approver submenu (within the Approver menu) can view the employee entry.
   • Approve the employee contract to finalize the process.

5. 🎉 Completion:

   • After approval, the employee’s entry in Employee Master will no longer be highlighted in red, indicating successful onboarding and activation.

🚀 Benefits

• ⏱️ Streamlined Process - Reduced time-to-hire
• 📊 Better Tracking - Complete application lifecycle visibility
• 🤝 Improved Communication - Email notifications and updates
• 📈 Enhanced Efficiency - Centralized recruitment management
• 🎯 Quality Hires - Structured evaluation and feedback system