Purchase Order

The Purchase Order section in Acharya ERP allows users to view, manage, and process purchase orders (POs) for inventory items. Users can filter POs by school and type (SRN/GRN), print purchase orders, modify PO details, and create Goods Receive Notes (GRN) once items are received from vendors.

Key Features

• View Purchase Orders: See a list of all purchase orders with details such as institute, approved date, vendor, PO number, PO amount, PO type (SRN/GRN), and creator.
• Filter by School and Type: Filter POs based on school and PO type (SRN/GRN) for focused management.
• Print Purchase Order: Print or download the PO as a PDF for documentation and processing.
• Modify Purchase Order: Edit and update PO details as needed before finalization.
• Create GRN: After receiving items from the vendor, create a Goods Receive Note by entering item details, invoice number, invoice date, remarks, and uploading the invoice PDF.
• Track PO Status: View PO status, amendments, and GRN creation history.
• Search, Filter, and Export: Use advanced tools to search, filter, and export PO data.
• Column Customization & Density: Adjust visible columns and table density for better readability.

Architecture Diagram

• The main view displays a list of all purchase orders, with options to print, modify, and create GRN.
• Users can filter POs by school and type (SRN/GRN).
• Creating a GRN involves entering item details, invoice number, invoice date, remarks, and uploading the invoice PDF.
• Features such as search, filter, export, column customization, and density control are available for efficient management.

Functional Flow

1. View and Filter Purchase Orders:
   Access the list of all POs and filter by school and PO type (SRN/GRN).

2. Print or Modify PO:
   Print the PO as a PDF or update PO details as needed.

3. Create Goods Receipt Note (GRN):
   After receiving items from the vendor, click “Create GRN” and enter:

   • Item details (name, quantity, rate, balance qty, enter qty, description)
   • Invoice number and date
   • Remarks
   • Upload the invoice PDF (max 2MB)
   • Submit to record the GRN

4. Track PO and GRN Status:
   View PO status, amendments, and GRN creation history.

5. Search, Filter, and Export:
   Use search and filter tools to quickly find specific POs. Export the list as needed.

Field Specifications