Bed Assignment

The Bed Assignment module in Acharya ERP provides a centralized interface for managing hostel bed allocations. It allows administrators to view, assign, update, and manage student bed assignments efficiently, including food preferences and occupancy details.

Key Features

• View Allocated Beds: See all currently assigned beds, with student and bed details.
• Create Active Bed: Add new active beds for allocation.
• Assign Bed: Allocate a specific bed to a student, capturing AUID, expected joining date, and remarks.
• Assign Food Type: Set or update the food preference (Veg/Non-Veg) for each student.
• Change Reporting/Occupied Date: Update the date when a student is expected to or has actually occupied the bed.
• Vacate Bed: Mark a bed as vacated, recording comments and vacate date.
• Cancel Assignment: Cancel a bed assignment, with remarks and optional document upload.
• Change Bed: Move a student from one bed to another, maintaining assignment and fee template history.

Architecture Diagram

This module ensures a seamless workflow for hostel administrators, from initial bed creation to assignment, updates, and eventual vacating or cancellation, with all actions tracked and auditable.

Functional Flow

1. View Allocated Beds:
   Access the list of all active bed assignments, filter by academic year, school, or block, or occupancy type and review student and bed details.

2. Create Active Bed:
   Add a new bed to the active pool by specifying academic year, block, floor, and fee template.

3. Assign Bed:
   Select an available bed and assign it to a student by entering AUID, expected date of joining, and remarks.

4. Assign Food Type:
   Update the food type for a student (Veg/Non-Veg) via the food type dialog.

5. Change Reporting/Occupied Date:
   Edit the reporting/occupied date for a student’s bed assignment.

6. Vacate Bed:
   Mark a bed as vacated by entering comments and the vacate date.

7. Cancel Assignment:
   Cancel a bed assignment, providing student and warden remarks and uploading a supporting PDF if required.

8. Change Bed:
   Move a student to a different bed, selecting the new fee template, room, and bed.

Field Specifications