Voucher Verification
The Voucher Verification section in Acharya ERP displays a list of all payment vouchers that have been created and are pending verification. Users can view, approve (verify), or cancel payment vouchers directly from this section.
Key Features
- Voucher Listing: View all created payment vouchers with details such as amount, payee, school, creator, date, remarks, and status.
- View Voucher Details: Click on any voucher to open a pop-up with full voucher details, including debit/credit entries, narration, and attachments.
- Verify Voucher: Approve (verify) a payment voucher by clicking the “Verify” button in the details pop-up. Verified vouchers are marked as “Verified” in the list.
- Cancel Voucher: Cancel a payment voucher if it is not required.
- Search, Filter, and Export: Search, filter, and export the voucher list for reporting or analysis.
- Audit Trail: Track who verified, cancelled, or updated each voucher.
Architecture Diagram
Functional Flow
-
View Voucher List:
See all payment vouchers with columns for verification status, attachment, amount, payee, school, creator, date, remarks, and cancel option. -
View Voucher Details:
Click on a voucher to open a pop-up showing all details, including voucher number, date, particulars, debit/credit amounts, narration, and attachments. -
Verify Voucher:
In the pop-up, click the “Verify” button to approve the voucher. The voucher will be marked as “Verified” in the list. -
Cancel Voucher:
Use the cancel option to void a voucher before it is verified. -
Search, Filter, and Export:
Use search and filter tools to locate specific vouchers. Export the list for reporting. -
Audit Trail:
Track all actions (verification, cancellation, updates) for compliance and transparency.
Field Specifications
| Field | Description |
|---|---|
| Verify | Verification status (Verified/Pending) |
| Attachment | View attached document |
| Amount | Voucher amount |
| Pay To | Payee name |
| School | School/Institute name |
| Created By | User who created the voucher |
| Created Date | Date of voucher creation |
| Remarks | Remarks or description |
| Cancel | Option to cancel the voucher |
Voucher Details Pop-up:
| Field | Description |
|---|---|
| Voucher No | Unique voucher number |
| FC Year | Financial year |
| Date | Voucher date |
| Particulars | Debit/Credit entries |
| Debit (Rs) | Debit amount |
| Credit (Rs) | Credit amount |
| Narration | Transaction narration |
| Attachment | Supporting document (if any) |
| Verify Button | Button to approve/verify the voucher |
Usage
- View: Review all payment vouchers and their statuses.
- Verify: Click on a voucher, review details, and click “Verify” to approve. Verified vouchers are marked accordingly.
- Cancel: Cancel vouchers if not required before verification.
- Search/Export: Use search, filter, and export features for efficient management and reporting.