Fee Receipt
The Fee Receipt section in Acharya ERP enables users to generate and manage student fee receipts based on different receipt types. The process involves selecting a receipt type, entering the student’s AUID, viewing the student’s fee details, marking the received fee (by Cash, RTGS, or DD), and generating the official fee receipt.
Key Features
- Receipt Type Selection: Choose from various receipt types (e.g., College-General, College-Bulk, Hostel-General, Exam, etc.).
- Student Lookup: Enter the student’s AUID to fetch and display their fee details.
- Dynamic Fee Entry: View and enter received fee details for each fee component and semester.
- Multiple Payment Modes: Mark received fee by Cash, RTGS, or DD. The transaction entry screen adapts based on the selected mode.
- Transaction Details: Enter payment-specific details such as cheque/DD number, date, bank, amount, narration, etc.
- Receipt Generation: Create and print an official fee receipt after confirming the transaction.
- Confirmation Prompt: System prompts for confirmation before generating the receipt.
- Audit Trail: Track receipt creation and updates for compliance.
Architecture Diagram
Functional Flow
-
Select Receipt Type:
Choose the required receipt type from the dropdown (e.g., College-General, Hostel-Bulk, Exam, etc.). -
Enter Student AUID:
Input the student’s AUID to fetch their academic and fee details. -
View Fee Details:
The system displays all fee components, amounts due, and semester-wise breakdown. -
Mark Received Fee:
Enter the amount received for each fee component. Select the payment mode (Cash, RTGS, DD). -
Enter Transaction Details:
- For Cash: Enter received amount and narration.
- For RTGS: Enter transaction number, date, bank, amount, and narration.
- For DD: Enter DD/cheque number, date, bank, amount, and narration.
-
Create Receipt:
Click “Create” to proceed. A confirmation dialog appears. -
Confirm and Generate Receipt:
Confirm the action to generate and print the official fee receipt.
Field Specifications
Receipt Type Selection
| Field | Description |
|---|---|
| Receipt Type | Type of receipt to be generated |
Student Lookup
| Field | Description |
|---|---|
| AUID | Unique student identifier |
Fee Details
| Field | Description |
|---|---|
| Fee Component | Name of the fee (e.g., Tuition) |
| Semester | Semester for which fee is due |
| Amount Due | Amount to be received |
| Amount Paid | Amount received |
Payment Details
| Field | Description |
|---|---|
| Received In | Currency (INR/USD) |
| Transaction Type | Cash, RTGS, or DD |
| Transaction No | Transaction/Reference number (RTGS/DD) |
| Transaction Date | Date of transaction |
| Bank | Bank name (for RTGS/DD) |
| DD/Cheque No | DD/Cheque number (for DD) |
| DD Amount | Amount on DD (for DD) |
| Received Amount | Amount received |
| Narration | Remarks or description |
| Deposited Bank | Bank where amount is deposited |
Usage
- Step 1: Select the receipt type from the dropdown.
- Step 2: Enter the student’s AUID to fetch and display their fee details.
- Step 3: Enter the received fee details and select the payment mode.
- Step 4: Fill in the required transaction details based on the payment mode.
- Step 5: Click “Create” and confirm to generate and print the fee receipt.