Journal Voucher

The Journal Voucher section in Acharya ERP allows users to create and manage journal vouchers for recording non-cash transactions and internal adjustments. Users can enter all required details for a journal voucher, save it, and view or update the list of created vouchers.

Key Features

Create Journal Voucher: Enter all required details such as school, department, date, payee, ledger accounts, debit/credit amounts, PO reference, and remarks.
Ledger Entry: Add multiple ledger lines with debit and credit values for each account.
Voucher Listing: View a list of all created journal vouchers with details like status, vendor, school, department, amount, type, creator, date, and remarks.
Update Voucher: Edit or update existing journal vouchers as needed.
Search, Filter, and Export: Search, filter, and export the list of journal vouchers for reporting or analysis.
Audit Trail: Track creation, updates, and status changes for all journal vouchers.

Architecture Diagram

Functional Flow

Create Journal Voucher:
- Select the school and department.
- Enter the date, payee, and remarks.
- Add one or more ledger lines, specifying the ledger account, PO reference (if any), and debit/credit amounts.
- Click “Create” to save the voucher.
View Journal Voucher List:
- See all created journal vouchers with columns for status, vendor, school, department, amount, type, creator, date, and remarks.
Update Voucher:
- Click the update/edit icon to modify voucher details as needed.
Search, Filter, and Export:
- Use search and filter tools to locate specific vouchers. Export the list for reporting.
Audit Trail:
- Track all actions (creation, updates) for compliance and transparency.

Field Specifications

Journal Voucher Entry

Field	Description
School	School/Institute name
Department	Department name
Date	Voucher date
Pay To	Payee/vendor name
Inter School	Indicates if inter-school transaction
Ledger	Ledger account for entry
PO Reference	Purchase order reference (if any)
Debit	Debit amount for the ledger
Credit	Credit amount for the ledger
Remarks	Additional notes or description

Journal Voucher List

Field	Description
Status	Voucher status
Vendor	Payee/vendor name
School	School/Institute name
Dept	Department name
Amount	Total voucher amount
Type	Voucher type (e.g., DIRECT-JV, GRN-JV)
Created By	User who created the voucher
Created Date	Date of voucher creation
Remarks	Remarks or description
Update	Edit voucher details

Usage

Create: Fill in all required fields and add ledger lines, then click “Create” to save the journal voucher.
View/Edit: Use the list to view or update existing journal vouchers.
Search/Export: Use search, filter, and export features for efficient management and reporting.