Inventory Master

The Inventory Master module in Acharya ERP provides a centralized platform for managing all inventory-related operations, including stores, measurement units, vendors, and item assignments. It enables administrators to create, view, and update stores and vendors, define measurement units, assign items to stores, set opening balances, and manage the active status of all inventory entities.

Key Features

• Store Management: Create, view, edit, activate, or deactivate stores (e.g., Central Stores).
• Measurement Unit Management: Define and manage measurement units (e.g., Number, Box, Kit, Litre, Kilogram) with short names.
• Vendor Management: Add and manage vendor details, including contact, bank, GST, PAN, and supporting documents. Set vendor type (Opex/Capex/Both), nature of business, and credit period.
• Item Assignment: Assign items to stores, set item descriptions, make, units, and opening balances. Update or deactivate assignments as needed.
• Opening Balance Management: Set and update opening balances for vendors and item assignments.
• Active/Inactive Control: Activate or deactivate stores, vendors, measurement units, and item assignments.
• Search, Filter, and Export: Use advanced tools to search, filter, and export inventory data for reporting or analysis.
• Audit Trail: Track creation, updates, and status changes for all inventory records.

Architecture Diagram

• Stores, Measures, Vendor, and Assignment are the core entities managed in Inventory Master.
• Each entity supports creation, editing, activation/deactivation, and listing.
• Vendors include detailed information, document uploads, and opening balance management.
• Assignments link items to stores, with options to set item details and opening balances.
• Features such as search, filter, export, and audit trail are available across all sections for efficient management and compliance.

Functional Flow

1. Create and Manage Stores:
   Add new stores, edit details, and activate or deactivate as needed.

2. Define Measurement Units:
   Create and manage measurement units with short names for inventory tracking.

3. Add and Manage Vendors:
   Enter vendor details, upload documents, set vendor type and opening balance, and manage active status.

4. Assign Items to Stores:
   Assign items to specific stores, set item details (description, make, units), and opening balances. Update or deactivate assignments as required.

5. Search, Filter, and Export:
   Use search and filter tools to quickly locate records. Export data for reporting or analysis.

6. Audit Trail:
   Track all changes, including creation, updates, and status changes, for compliance and transparency.

Field Specifications

Store

Measure

Vendor

Item Assignment