Purchase Order Approval

The Purchase Order Approval section in Acharya ERP allows authorized users to review, hold, or approve purchase orders (POs) submitted for approval. This module provides a list of all pending purchase orders, with options to view PO details, review supporting information, and take action (approve or hold) as required.

Key Features

• View Purchase Orders: See a list of all purchase orders awaiting approval, with details such as created date, created by, vendor, total amount, and draft PO.
• View PO Details: Open and review the full purchase order before making a decision.
• Approve or Hold PO: Approve the purchase order for further processing or place it on hold for review or clarification.
• Search, Filter, and Export: Use advanced tools to search, filter, and export PO approval data.
• Column Customization & Density: Adjust visible columns and table density for better readability.

Architecture Diagram

• The main view displays a list of all purchase orders pending approval.
• Users can view PO details, then choose to approve or hold the PO.
• Features such as search, filter, export, column customization, and density control are available for efficient management.

Functional Flow

1. View PO Approval List:
   Access the list of all purchase orders awaiting approval, with key details for each PO.

2. Review PO Details:
   Click the view icon to open and review the full purchase order.

3. Approve or Hold PO:

   • Click “Approve” to approve the PO for further processing.
   • Click “Hold” to place the PO on hold for further review or clarification.

4. Search, Filter, and Export:
   Use search and filter tools to quickly find specific POs. Export the list as needed for reporting.

Field Specifications