Journal Voucher Verification
The Journal Voucher Verification section in Acharya ERP displays a list of all drafted journal vouchers awaiting verification. Users can review voucher details in a pop-up and choose to accept (verify) or reject each journal voucher.
Key Features
- Drafted Journal Voucher Listing: View all drafted journal vouchers with details such as school, department, vendor/payee, amount, type, creator, date, and status.
- View Voucher Details: Click the verify icon to open a pop-up showing full voucher details, including ledger entries, debit/credit amounts, narration, and attachments.
- Accept/Reject Voucher: In the pop-up, choose to accept (verify) or reject the journal voucher.
- Status Update: Verified vouchers are marked as “Verified”; rejected vouchers are marked as “Rejected”.
- Search, Filter, and Export: Search, filter, and export the journal voucher list for reporting or analysis.
- Audit Trail: Track who verified, rejected, or updated each voucher.
Architecture Diagram
Functional Flow
-
View Drafted Journal Voucher List:
See all drafted journal vouchers with columns for school, department, vendor/payee, amount, type, creator, date, and status. -
Verify Voucher:
Click the verify icon to open a pop-up with voucher details (particulars, debit/credit, payee, department, narration, amount in words, created by, date, and attachments). -
Accept or Reject Voucher:
In the pop-up, click “Verify” to accept or “Reject” to reject the voucher. The status updates accordingly. -
Search, Filter, and Export:
Use search and filter tools to locate specific vouchers. Export the list for reporting. -
Audit Trail:
Track all actions (verification, rejection, updates) for compliance and transparency.
Field Specifications
| Field | Description |
|---|---|
| Verify | Verification status (Verified/Rejected/Pending) |
| Attachment | View attached document |
| School | School/Institute name |
| Department | Department name |
| Vendor/Payee | Vendor or payee name |
| Amount | Voucher amount |
| Type | Voucher type (e.g., DIRECT-JV, GRN-JV) |
| Created By | User who created the voucher |
| Created Date | Date of voucher creation |
| Remarks | Remarks or description |
Voucher Details Pop-up:
| Field | Description |
|---|---|
| Particulars | Ledger entries (debit/credit) |
| Pay To | Payee/vendor name |
| Department | Department name |
| Narration | Voucher narration |
| Amount (Words) | Amount in words |
| Created By | User and date of creation |
| Attachment | Supporting document (if any) |
| Reject Button | Button to reject the voucher |
| Verify Button | Button to accept/verify the voucher |
Usage
- View: Review all drafted journal vouchers and their statuses.
- Verify/Reject: Click the verify icon, review details, and choose to accept or reject the voucher. Status updates accordingly.
- Search/Export: Use search, filter, and export features for efficient management and reporting.